How To Include Public Holidays In The Allowance
Some companies include Public Holidays in the allowances allocation of their staff. So you need the system to deduct them from the allowance as leave days. Similarly, some companies have closure periods during which staff again need the days deducted from their allowance as leave days. For both scenarios, you need to include public holidays in an event allowance on LeaveWizard.
Include Public Holidays
If you already have a public holiday calendar such as ‘UK Public Holidays’, then you could include those days in the leave type ‘Holiday’ allowance. The days are of the public holiday leave type ‘Public Holiday’ as shown below. Note that it shows the public holiday leave type in brackets after the title for each entry in the list, i.e. ‘Boxing Day (Public Holiday)’.
You need to set the ‘Include in the allowance of’ field of the ‘Public Holiday’ leave type to ‘Holiday’. To do this, edit the leave type by clicking on it to highlight it. Then either click the ‘Edit Leave Type’ button on the submenu or right click and choose ‘Edit…’.
As the event type for each entry in the calendar is ‘Public Holiday’, it is the ‘Public Holiday’ event type you need to include in the allowance of ‘Holiday’.
Include Company Closures
Similarly, if we want to create a companywide Christmas closure period…
you need to set the ‘Include in the allowance of’ field of the ‘Christmas Close’ leave type to ‘Holiday’ or whatever holiday type you want to include it in.
Notice that the event type for each entry in the calendar is ‘Christmas Close’. So it is the ‘Christmas Close’ event type you need to include in an allowance.
On the ‘Allowance’ tab of the ‘My Leave’ page, which all users have access to, it shows these included days as ‘Includes x.00 p/h’. Where x is the number of days that are included and therefore deducted from the user allowance. It shows them similarly elsewhere, such as on the ‘Event Types and Allowance’ page. In this example, it has included 3 days from ‘Christmas Close’ in the ‘Holiday’ allowance for 2022.
Creating New Calendars And Public Holiday Leave Types
If the leave types and calendars do not already exist, as shown above, then you can create them on the Public Holidays page. To create a new public holiday calendar, click the New Calendar button on the submenu. This will take you to the Calendar Details page.
To create a new Public Holiday leave type, click the New Leave Type button on the same submenu. This will take you to the Leave Type Details page.