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Automatically Update Public Holiday Calendars

LeaveWizard can automatically update public holiday calendars with next year’s for you. When you create public holiday calendars, by default they do not automatically update. This means you need to add the public holiday templates for subsequent years for a country manually to an existing calendar or to a newly created one.

In the example below, the selected calendar has public holidays for the UK in 2020 and auto updates are off. So if you want the Public Holidays for future years you need to use the ‘Add template events from’ scenario to do it, as explained in the main Public Holidays article. For this company, UK Public Holidays for 2021 and 2022 exist but are on separate calendars. It would be more convenient if all Public Holidays for the location were together in a single calendar.

A screenshot showing the public holiday calendars for a company where auto updates are off and the public holidays for different years are in separate calendars.

Enabling Public Holiday Calendar Auto Updates

When using standard public holidays for a country, we recommend you turn auto updates on. You can do this by ticking the ‘Auto Update’ tick box, so that the system adds next year’s holidays automatically, saving you the time and trouble of doing it.

As the calendar will hold public holidays for multiple years, we also recommended that the name of the calendar reflects that, i.e. ‘UK Public Holidays’ rather than ‘UK Public Holidays 2020’. So you should remove the year from the ‘Name’ and ‘Details’ fields to avoid confusion.

A screenshot showing the 'Auto Update' tick box when editing a public holiday calendar.

With the Auto Update option ticked, when a new year template for a country becomes available, the system will add the additional events to your calendar. The auto updating of calendars is a background process which runs overnight. The system will also send emails to all the company administrators to inform them it has done this.

A screenshot showing an unambiguously named public holiday calendar with auto updates enabled and public holidays for all available years listed.

You can make the same changes for calendars that hold public holidays for any other regions your company may use. We update the templates for all countries that LeaveWizard customers currently use. If a public holidays template for a country does not exist, request it and we will add it. The system adds templates for each new year well before the start of the calendar year.

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