Absence types, such as sickness, are typically recorded by managers or administrators as opposed to being requested in advance by employees. On LeaveWizard the intention is that employees request holiday, maternity or paternity leave and other leave events that can be planned. However, an unexpected absence would be recorded by their manager or administrator either when the employee contacts them to explain their absence or their absence is noticed.
Recording absence for a user is a function available to Line Managers and Administrators only. This can be done from the dashboard using the ‘Request…’ button on the sub menu and selecting ‘Request Absence’ from the drop down.
Alternatively, it can be done from the ‘Leave Requests’ page using the ‘Record Absence For…’ button on that sub menu.
Both will take you to a ‘New Event’ page to allow an absence to be recorded.
This setting allows you to select a work group from a drop down list of available work groups.
This setting allows you to select a user from a drop down list of members of the selected work group.
This setting allows you to select an absence type from a drop down list of available absence types. The remaining allowance for the selected absence type is also displayed for your information.
This field allows you to enter a title for the absence event and it is pre-filled with the absence type name for convenience.
This setting allows you to enter a start date for the absence event into a box or select the day from a pop up calendar. If the absence type is recorded in days then you can also select All day, Morning or Afternoon from a drop down. Alternately, if it is recorded in hours then you can enter a start time in a box or select the time from a pop up time picker.
This setting allows you to enter an end date for the absence event and works in a similar way to the Start Date setting.
This is a calculated field which the system will complete using the information from the start and end date settings. The duration will be days or hours depending on if the absence type is recorded in hours or days.
Notes and/or back to work notes
This field allows you to enter some notes about the absence event.
If an administrator has enabled cover for the absence type then the ‘Cover’ setting will be displayed. Optionally they may have made selecting ‘cover’ a requirement for a request to be made. This drop down allows you to select a user to provide the ‘cover’ from a list of available users. The user selected will be sent a notifications email.
If LeaveWizard is configured to allow Sickness Categories and is enabled for the absence type in the ‘Type’ field then the ‘Sickness Category’ setting will be displayed. This allows you to select a ‘Sickness Category’, which is mandatory, from a drop down of predefined categories.
Submit / Cancel
These buttons allow you to either submit or cancel the entries you have made and return to the previous page.