Visibility Of Users, Allowances And Events

Companies have varying requirements with regards the display of leave and allowance information of their users. Although some want all users to see the availability of their colleagues, others prefer to hide what they consider sensitivity information. With LeaveWizard you can control which colleagues a user can see and if they can see their allowances and events for each leave and absence type.

Restricting Visibility Of Users

Normally all users can see all other users in the company on their leave calendars and elsewhere. A common first level of restriction is to restrict users to only see members of their work group. This can be done using the ‘Users can only see their leave or members of their work group/custom groups’ setting. You can then use custom groups and leave visibility groups, if required, to allow certain users to see users outside their work group.

The next level is to restrict users to only see their own leave although allow approving managers to see just the leave of those they approve. This can be done with the ‘Users can only see their own leave or leave for those they directly approve’ setting.

Both of these settings are on the Company Settings page. Select ‘Company Settings’ from ‘Configuration’ on the main menu and navigate to the ‘Restrictions’ section. Administrators are unaffected by these settings and can see all users.

Restricting Visibility Of Event Types

LeaveWIzard supports adjusting the visibility of each event type independently. This can be achieved by changing the settings in the Visibility section of the event details page of the event type. To access that page, highlight the event type on the Event Types and Allowances page and then either click the ‘Edit’ button on the sub-menu or right click the event type and select ‘Edit…’ from the pop-up menu.

The controls allows adjusting visibility by LeaveWizard role, Administrator, Manager or Employee. The settings are covered in detail, with examples of how the visibility changes when you change the settings, in the Event Types In Depth article.